Office Objects (Things in an Office)
🖥️ Basic Office Equipment
| Word | Meaning | Example |
|---|---|---|
| Desk | Table for working | My desk is near the window. |
| Chair | Seat | This chair is comfortable. |
| Computer | Work machine | I use my computer every day. |
| Laptop | Portable computer | I bring my laptop to meetings. |
| Printer | Prints documents | The printer is not working. |
| Scanner | Copies documents to computer | Please scan this file. |
| Keyboard | For typing | My keyboard is broken. |
| Mouse | Controls computer | I need a new mouse. |
| Phone | Office telephone | The phone is ringing. |
| Headset | For calls | I use a headset for Zoom calls. |
Office Supplies
| Word | Example |
|---|---|
| Pen | I need a pen. |
| Notebook | Write it in your notebook. |
| Folder | Put the document in the folder. |
| File | Save the file on your computer. |
| Paper | We’re out of paper. |
| Stapler | Use the stapler. |
| Highlighter | Highlight important points. |
| Envelope | Put the letter in an envelope. |
People in the Office
👥 Job Roles
| Word | Meaning | Example |
|---|---|---|
| Employee | Worker | She is a new employee. |
| Employer | Company owner | The employer hired five people. |
| Manager | Boss of a team | My manager is very supportive. |
| Supervisor | Team leader | Ask your supervisor. |
| Colleague | Co-worker | My colleagues are friendly. |
| Client | Customer | We have an important client today. |
| Receptionist | Front desk worker | The receptionist answered the phone. |
| Intern | Trainee | The intern is learning quickly. |
| CEO | Company leader | The CEO made the decision. |
Office Places
| Word | Example |
|---|---|
| Office | I work in an office. |
| Meeting room | The meeting is in Room 3. |
| Reception | Please wait at reception. |
| Break room | I’m going to the break room. |
| Conference room | The conference room is booked. |
| Open-plan office | We work in an open-plan office. |
| Cubicle | His cubicle is near mine. |
Office Verbs (Work Actions)
These are VERY important.
| Verb | Example |
|---|---|
| Work | I work from 9 to 5. |
| Send | I sent the email. |
| Receive | I received your message. |
| Reply | Please reply soon. |
| Call | I’ll call the client. |
| Schedule | Let’s schedule a meeting. |
| Organise | She organised the files. |
| Can you print this? | |
| Sign | Please sign here. |
| Submit | Submit the report today. |
| Attend | I attended the meeting. |
| Discuss | We discussed the project. |
| Present | He presented the report. |
Meetings Vocabulary
Meetings are everywhere in office life.
| Word | Meaning | Example |
|---|---|---|
| Agenda | Plan of meeting | What’s on the agenda? |
| Minutes | Notes from meeting | I’ll send the minutes. |
| Deadline | Final date | The deadline is Friday. |
| Proposal | Plan or idea | We submitted a proposal. |
| Feedback | Opinion | Thank you for your feedback. |
| Update | New information | I’ll give you an update. |
| Action item | Task to complete | That’s an action item. |
Email Vocabulary
Very important for professionals.
| Phrase | Meaning |
|---|---|
| Subject line | Email title |
| Attachment | File added to email |
| CC | Send copy to someone |
| Forward | Send email to another person |
| Inbox | Received emails |
| Draft | Saved unfinished email |
| Signature | Name at end of email |
Useful Office Phrases
These make you sound professional.
Asking
- Could you send me the report?
- Can we schedule a meeting?
- When is the deadline?
- Can you clarify that?
Responding
- I’ll get back to you.
- I’ll look into it.
- I’ll take care of it.
- Noted.
- Thank you for your email.
In Meetings
- Let’s move on.
- I agree.
- I see your point.
- That’s a good idea.
- Can you explain further?
Common Office Expressions
| Expression | Meaning |
|---|---|
| Work from home | Work remotely |
| Full-time | 40 hours per week |
| Part-time | Fewer hours |
| Overtime | Extra hours |
| On leave | Not working (holiday/sick) |
| In charge | Responsible |
| Teamwork | Working together |
Common Mistakes
❌ I am working here since 2022.
✔ I have worked here since 2022.
❌ I will discuss about it.
✔ I will discuss it.
❌ She is my office friend.
✔ She is my colleague.
Example Short Conversation
A: Did you send the report?
B: Yes, I sent it this morning.
A: Great. When is the deadline?
B: Friday at 5 PM.
A: Perfect. Let’s discuss it in the meeting tomorrow.
Mini Practice
Fill in the blanks:
- I need to ______ the email.
- The meeting is in the ______ room.
- Please check the ______ attachment.
- The ______ is Friday.
Answers:
- send
- meeting
- deadline
Final Tip
To sound natural in office English:
✔ Use polite language
✔ Use clear verbs (send, reply, schedule)
✔ Learn email phrases
✔ Practice short professional sentences
Daniel
Contributor @newtaresh.com
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